Student Financial Services Refund and Withdrawal Policies
REFUNDS
Refunds from Overpayment/Excess Financial Aid:
The Student Financial Services office processes refund checks each week for those students who have received financial aid that results in a credit balance or who have overpaid. Refund checks will be processed after the second week of the semester.
How do I request a refund for my student account credit balance?
If you have a credit balance on your student account, you can either:
- leave the credit in your account to apply to the next charges
- request a refund check: It must be requested by and issued DIRECTLY to the STUDENT, regardless of who made the payment.
To request a refund check, send an email to the Student Financial Services Office at sfs@westmont.edu. Please include the following information:
- student ID number
- refund amount
- mailing address you want the check sent to
Checks can be mailed to a home address, or the Westmont College Mail Center. There is also an option to enroll for electronic payments. Refund requests must be received by noon on Wednesday to be processed for that week. It may take up to 10 business days to receive your check in the mail.
Please note that refunds are not processed during the first two weeks of class each semester.
Student and Nursing WITHDRAWAL POLICY
Westmont makes refunds under certain conditions. Students never receive refunds of their deposits. Refunds for tuition, fees, board, and housing depend on the time the student officially exits. Students must submit an exit form to the Registrar’s Office before exiting in order to receive a refund of any student charges. The exit date is set as the day the student notifies the Student Records Office that the student is leaving school.
A schedule of refunds for first-semester students is available at the Business Office, but will be no less than the schedule of refunds for continuing students which follows. A variation of the refund policy may apply for students who are federal financial aid recipients.
Tuition Refund
| Time of Exit by week | Refund |
| Prior to first day of the semester | 100% |
| 1 | 75% |
| 2 | 70% |
| 3 | 65% |
| 4 | 60% |
| 5 | 50% |
| 6 | 40% |
| After sixth week | 0% |
Any Mandatory Fees and Course Fees
Music lesson fees are not refundable after the first lesson or after the Friday of the second week of classes. All other fees per the schedule listed below.
| Time of Exit | Refund |
|---|---|
| Prior to first day of the semester | 100% |
| After first day of the semester | 0% |
College Housing
After college housing has been reserved, room cancellation will result in a $150 fee even if the student has not yet occupied the campus housing.
An additional $100 late fee is charged for cancellations after August 1 (for fall semester) or December 15 (for spring semester).
Furthermore, once a student occupies a campus room and then cancels it after the start of the semester, only a percentage of the entire semester room charge will be refunded less the applicable preceding cancellation fees according to the schedule below. To cancel, complete an official check out with your Resident Director.
Time of Exit
| End of Week | Refund | ||
| 1 | 75% | ||
| 2 | 70% | ||
| 3 | 65% | ||
| 4 | 60% | ||
| 5 | 50% | ||
| 6 | 40% | ||
| After the sixth week | 0% |
Meal Plan
When a student withdraws or checks-out from a campus residence prior to the start of the meal plan—and does not use any portion of that meal plan—a 100% refund of the semester board charge is made. Otherwise, a refund is based upon the week of the withdrawal or check-out (whichever is later), detailed in the schedule above.